Policy on Past-Due and Extension
- Ensure project objectives are met and deliverables are received
- Eliminate or minimize the number of past-due projects
The JFSP Governing Board policy is that no new proposals will be reviewed with PIs or Co-PIs that are PIs or Co-PIs on past-due projects. The status of past-due JFSP projects is determined as of the closing date of the FON. Past-due projects are highlighted on "My Page" when PI's sign in to the JFSP website.
Extensions are granted at the discretion of the JFSP Governing Board, and with approval of BLM procurement staff where appropriate. Extension requests should be made at least 90 days prior to the project end date. Requests that come in less than 90 days before the project deliverable date may not be extended, and under no circumstances will extensions be granted if the extension request is received after the project end date listed in the JFSP database.
Extensions will normally be granted under the following circumstances:
- Unforeseen delays in receiving funds or funding sub-agreements
- Unforeseen delays implementing treatments and the implementing agency remains committed to the project
- Unavoidable, significant delays in hiring personnel
- The PI or co-PI has experienced major health issues that prevent project work
- Cost savings are proposed for additional outreach and information sharing
Extensions will be granted for a maximum of one year. No second extensions will be granted.
- The JFSP Program Office will work with PIs when award letters are transmitted and agreements/transfers are established to ensure mutually agreeable start and end dates
- The JFSP Program Office will regularly mail a reminder to PIs and Federal Cooperators of projects with end dates in the upcoming quarter, and advise PIs and Federal Cooperators that under no circumstances are funds to be spent after the end date
- Past-due PIs will receive a regular email notice from the JFSP Program Director